Quick Entry Guide: A Meeting with a Keynote Speaker

Use this guide to organize the information you’ll need to add your keynote speaker event — and enter it quickly, of course!

This guide assumes you’ve already created a series.

To create a keynote speaker event as part of your meeting, you’ll need basic information for the speaker, the venue and some text for the meeting.

For the speaker…

• The name of the speaker
• The speaker’s title or affiliation
• A short bio and a complete bio
• A link to an official site (or even a Twitter link!)

For the venue…

• Name of the venue
• Address of the venue
• The location of the meeting at the venue (like the room number or hall name)

Additional information specific to the meeting…

• Title of the meeting
• The time & date of the meeting (and an end date and end time, if you have one)
• A short description of the meeting
• A long description of the meeting
• Ticket cost and a link to buy tickets (if you sell tickets online), or RSVP information

Got everything? The sign in to Festology.

Add the speaker
If you’ve already added this speaker to Festology because he or she has already spoken at your event, you don’t need to add them again. In Festology, you only need to add names of speakers once! If this is a new speaker, follow these quick steps.

1. Pick “Participants” under “Event Items”
2. Click the “Create New” button
3. Confirm that the picked “Series” matches the series of your meeting.
4. Enter the name of a panelist.
5. Click “Next” or the “More Details” tab.
6. Enter the title/affiliation in the “Affiliation” field.
7. Enter the long bio in the “Bio” field.
8. Enter the short bio in the “Bio (short)” field.
9. Click “Next” twice or click the “Links/Social Media” tab.
10. Add the official link in the “Official Link” field, and if your speaker has a Twitter handle, enter it in the “Twitter ID” field.
11. At the bottom of the form, select “Published”, then click “Save & Close”.

Add the venue
If you’ve already added this venue to Festology, you don’t need to do it again! Otherwise…

1. Pick “Venues” under “Event Items”
2. Click the “Create New” button.
3. Confirm that the picked “Series” matches the series of your meeting.
4. Add the name of the venue and the address. Don’t worry about the room number or hall name — You’ll add that later!
5. At the bottom of the form, select “Published”, then click “Save & Close”.

Add the meeting

1. Go to “Events”.
2. Click the “Create New” button.
3. Enter the title of the panel, the start time and an end time (if there is one).
4. Select the “Venue” you created from the pulldown list
5. Specify a room number or more specific location at the venue if there is one in the “Location at Venue” field.
6. Click “Next” or the “Details” tab.
7. Paste in the complete meeting description in the “Description” field
8. Paste in the short version of the meeting description in the “Excerpt” field
9. Click on the “Participants” tab.
10. Find your keynote speaker in the list on the left side and drag the name to the box on the right side.
11. In the space provided under the speaker’s name you can type in something like “Keynote Speaker” (or leave it blank).
12. Click on the “Tickets” tab.
13. If you sell tickets online, paste in the ticketing link in the “Ticket Link” field
14. If you aren’t selling tickets, but require an RSVP, select “RSVP” under the “Get Tickets button style” pulldown and add the RSVP information in the “Important Ticketing or Logistics Information” box.
15. At the bottom of the form, select “Published”, then click “Save & Close”.

You’ve created your event! You can always go back and add more details, images, videos, links, etc.

Related posts:

1. Quick Start Guide: A Conference With Panels or Sessions
2. Quick Start Guide: A Basic Series of Events
3. Quick Start Guide: An Ongoing Film Series
4. Quick Start Guide: A Film Festival