Quick Start Guide: An Ongoing Film Series

Get your ongoing film series online quickly with Festology!

Edit the default “series”
You’ll only have to do this once (or once a year), but the first thing to do is enter the overall details for your film series.

1. Go to “Series Setup”.
2. Click the default series. It might have a name like “My Event Series” or “My Festival”.
3. Add your film series title as the “Series Name”. If it’s an annual film series, you can use the year as the “Series Name (Short)” (which will appear in your URL). If this an ongoing series that doesn’t have annual editions, or doesn’t have a season, you could create a “Series Name (Short)” like “film-series”. Add the dates here as well. Pick a date far into the future if your series is ongoing.
4. Click “Save & Close”.

Add a venue
You might only have one venue — such as a movie theater — and that’s OK! For now, you’re just going to enter a venue for your next screening. You can always go back and add more.

1. Pick “Venues” under “Event Items”.
2. You won’t have any venues yet, so click the “Create New” button.
3. Add the name of the venue and its address. This is a general location for your series (or at least, the next event at your series). It could be a cinema with many screens, or a building with multiple rooms. Don’t worry about which screen the film is playing on. Just enter the general location. (You’ll be setting the specific screen or room for each screening on a separate event page that corresponds to each screening).
4. At the bottom of the form, select “Published”, then click “Save & Close”.

Add an upcoming film in your film series
Think of this section as your film archive, the films you’ve shown or will be showing. You’ll be creating your schedule in another step.

1. Pick “Works (Films/Shows/Plays)” under “Event Items”.
2. Click the “Create New” button.
3. Enter the title of your upcoming film.
4. At the bottom of the form, select “Published”, then click “Save & Close”.

Create a screening
Now that you have a film in your archive, you can make it part of a screening, which in Festology’s language is an “event”.

1. Go to “Events”.
2. Click the “Create New” button.
3. Enter the title of the screening (usually the name of the film), the start time and an end time (if there is one).
4. Select the “Venue” you created from the pulldown list, and specify a theater number or more specific location at the venue if there is one in the “Location at Venue” field.
5. Go to the “Works” tab. This is where you select the films playing in this screening. You might have one film per show, or you might have a short film preceding a feature film. Just drag the films from the box on the left side to the box on the right side in the order they’re screening.
6. At the bottom of the form, select “Published”, then click “Save & Close”.

Add more venues, films and screenings to flesh out the series as needed, and you can continue to add images or video, or you can go back to the screening events you’ve created and sell tickets.

Related posts:

1. Quick Start Guide: A Film Festival
2. Quick Start Guide: A Conference With Panels or Sessions
3. Quick Entry Guide: A Meeting with a Keynote Speaker
4. Creating a Second Event Series